Are you tired of your boring old printer that can barelyhandle your professional tasks? Need an upgrade for your office? Confused about what to choose? Then have no fear as this article has been tailored just for you.
If you are feeling the heat in making the perfect choice, we are confident in guiding your purchase from among some of the best office printers out there.
There’s an ideal model out there that fits almost every sort of businesses; and that is where it gets confusing. Choosing from an overwhelming range of options is understandably a challenge-which we are about to make easier for you.
Comparison Chart For Top 10 Office Printers
Best Office Printer Reviews
1.HP Officejet Pro 8025 | Best Rated Office Printers
This bad boy comes with high speeds of 20 PPM (black) and 10 PPM (color) and does it all- print, scan, copy and fax. It contains automatic-duplexing along with ADF to provide you maximum efficiency and convenience. A high resolution of 4800 x 1200 DPI serves you brilliantly detailed and exceptional quality prints.
A user-friendly color touchscreen of 2.65 inches can enhance your efficiency by aiding to create shortcuts of your tasks. This aids in effortless, time-saving and automated functioning. It has a compact size which is 14 % smaller to additionally save your desk space.
It has a duty cycle of up to 20,000 pages a month. You can also sync the device with Google Drive, QuickBooks and more using Smart Tasks. This product is made of recycled plastic and electronics to ensure a sustainable design. Only 15% of its weight is plastic.
Ethernet connectivity, wireless and mobile printing are supported too. You can print with ease wirelessly via HP Smart App, Wi-Fi, Wi-Fi Direct, Mopria and AirPrint. Voice-activated printing via Google Assistant and Amazon Alexa provides you with a more hands-free experience.
- Can create shortcuts for enhanced efficiency
- 14% smaller size saves more space
- Sustainable design made from recycled materials and little plastic
- Voice- activated printing supported
2.Brother Compact, HL-L2350DW | Best Printer For Small Office
With an incredible speed of up to 32 PPM, you can boost the efficiency of your office along with the auto-duplexing feature. A high capacity paper tray that can hold up to 250 pages saves you the trouble of frequently loading papers.
It is ideal for small offices and comes with a maximum printing capacity of up to 15,000 pages (recommended 2000). 2400 x 600 DPI resolution provides spectacular and high-quality B/W prints. It supports a wide range of paper types and sizes. The device is even capable of wireless and mobile printing.
Effortlessly print wirelessly via Wi-Fi Direct, AirPrint, Brother iPrint& scan, and Google Cloud Print. A one-line monochrome LCD lets you to monitor statuses easily. It also supports Linux, Mac and Windows OS.
Auto-duplexing feature will save paper and you can lower toner costs by using the Toner Saver Mode. Toner levels can be automatically tracked by activating the free Amazon Dash Replenishment system. It will deliver the exact toners to your doorstep just before you run out.
- Space-saving compact design
- Enhanced efficiency with auto-duplex, high-speed and large capacity trays
- Supports wireless and mobile printing
- Automatic toner replenishment for free
3.HP Officejet Pro 9015 | Best Office Printer Fax Scanner
With amazing speeds of 22 PPM for black and 18 PPM for color, this device is a jack-of-all-trades with its ability to print, scan, copy and fax. It comes with a 35 page ADF for increased convenience and efficiency.
The user-friendly 2.65 inches color touchscreen letsyou simplify your tasks by eliminating repeated steps. Smart Tasks also enables you to sync to Google Drive, Quick Books, etc. and get your documents organized 50% faster. The HP Smart App lets you to scan and print remotely on the go while monitoring ink levels.
It includes basic built-in security features such as document and password protection, basic encryption and Wi-Fi security. Self-healing Wi-Fi ensures a reliable and uninterrupted connection by going through up to 3 stages of reconnection in case of connectivity issues.
The model also supports Ethernet connectivity, Mopria, AirPrint, Wi-Fi Direct etc. It has an incredible duty cycle of up to 25,000 pages per month, which makes it ideal for office use.
It supports a large range of paper sizes and types as well. Resolutions of up to 1200 x 1200 DPI (black) and 4800 x 1200 DPI (color) provides you with amazing high-quality, sharp, clear, vivid and detailed outputs.
- High duty cycle of 25,000 pages a month
- Built-in security features
- Self-healing Wi-Fi provides more reliable connectivity
4.HP Color Laserjet Pro M479fdw | Best Color Printer For Office Use
An incredible creation from HP, this device can handle all your professional tasks by printing, scanning, copying and faxing . Your tasks can be made more hassle-free and efficient due to the 50-page ADF and auto-duplexing feature. The built-in Wi-Fi will also allow you to print with or without a network.
It has a high printing speed of up to 28 PPM for both color and B/W. The print quality is great too with a resolution of 600 x 600 DPI. This model also has an unbelievable monthly capacity of up to 50,000 pages.
4.3 inches color touchscreen facilitates easy navigation. You can even create shortcuts to simplify your complicated tasks for automated operation. Dual-band Wi-Fi provides a reliable, uninterrupted connectivity. It supports wireless and mobile printing viaMopria, AirPrint, Google Cloud Print, HP ePrint etc.
The device is Energy STAR certified and has the capacity to save up to 18% more energy than most laser printers. There are other technologies to reduce paper wastage as well. It also comes with special security features such as instant notification on detection of threats, optional Pull/PIN printing etc.
- High-speed printing for both color and black
- Special security features
- Wireless printing regardless or network or no network
- Incredible printing capacity of up to 50,000 pages a month
5.Brother MFCL2750DW | Best Office Printer Scanner
With the ability to print, scan, copy and fax, this device comes with a stunning speed of up to 36 PPM. A 50 sheet ADF along with auto duplexing for all functions can make your life easier. 2.7 inches color touchscreen lets you print directly from or scan directly to clouds such as Google Drive, Dropbox, OneNote, etc.
It is capable of providing great quality prints to match your standards with a resolution of 2400 x 600 DPI. A monthly volume of 2000 pages is recommended but it can print up to 15,000 pages maximum per month. This model supports versatile paper sizes and paper materials to meet all types of requirements.
The device supports wireless and mobile printing via AirPrint, NFC, Brother iPrint&Scan, Google Cloud Print, Ethernet, and Wi-Fi Direct. Its auto-duplexing aids in saving paper, a Toner Saver mode reduces toners cost and it is Energy STAR certified due to its energy-saving abilities.
- High resolution scanning and printing
- Scan directly into cloud or print directly from them
- NFC and Ethernet connectivity supported
- Saves toner costs and energy
Factors To Consider When Making Your Choice
You need to know how many users will be needing it and how large your volume of printing requirement is. Estimate the average number of pages you might need monthly and check your options’ duty cycles to see if they match.
The bigger the company and the more its employees, the higher the duty cycle of the printer has to be. But don’t judge based on its maximum monthly capacity. Make your choice based on the recommended volume per month to prevent overworking your device and reducing its life span.
Single Function Or Multifunction
Based on the equipment you already have, select your printer features accordingly. Single-function printers offer the highest quality text and monochrome images. Whereas all-in-one printers that can print, scan, copy and even sometimes fax; save your money, resources and desk-space.
ADF and Automatic Duplexing
For high-volume requirements choose a model with Automatic Document Feeder (ADF). While the device does all the work at the pre-set order, you can easily carry on with your other chores.
If your job requires you to print double-sided documents frequently, choose a model with automatic-duplexing feature so that you don’t have to manually flip every page. Hence, it can make your life more convenient and hassle-free while making your tasks more efficient.
Inkjet Or Laser
To many. color inkjets are the best printer for office use, with the ability to print virtually everything from pie charts, documents, etc. to glossy photos. In contrast with laser printers, they excel in photo printing in particular.
If you just print text documents u2014 and lots of them u2014 then a laser printer makes better sense. This is because they produce amazingly crisp and clear B/W or monochrome text that is unmatchable in terms of its quality.
While laser ones are cost-effective for high-volume monochrome text prints, color lasers are more expensive than necessary.
For a permanent setting with one or a few users, you can opt for traditional USB-only devices for connectivity. This will aid you with a smooth and uncomplicated functioning.
But if you’re a busy-bee always on the move and your office has numerous users, choose one with wireless and mobile printing facilities. It will enable you to wirelessly connect to almost all smart devices via various supports for iPhone, android, Windows, Mac, Linux, Blueberry, etc.
Quality And Speed
Decide the quality of prints you require in terms of printing pictures. For e.g., design companies or magazines would require to print high-quality photos fortheir clients. But if your office is mainly focused on text documents, you won’t be needing high-quality photo-printers to unnecessarily increase the costs.
Opt for high speed devices for your bulky requirements and choose one with a decent speed for medium-low volume requirements.
What may seem like inexpensive option at first may eventually empty your pockets secretly with expensive repairs/refills. Cartridge replacements are a cost-effective option, but ensure that the cartridge doesn’tdry out completely as it may harm your device.
Choose easy solutions and repairs for small business needs since you may not have access to IT specialists in times of need. Also check with your provider what maintenance/repair services they can provide you with.
A printer is one of the most significant pieces of equipment for any office. It is an essential gadget whether for personal use at your desk or for shared use by multiple employees/clients.
We started the quest to summarize some of the best office printers in the market just for you; along with a few factors to look out for when making your buy. Hopefully what seemed like a daunting task a few minutes back is now a piece of cake. Happy shopping!