Best Printer For Notary Signing Agents

Best Printer For Notary Signing Agents 2022

It’s simple. You need the best printer for notary signing agents if you want to make it in the business. This is irrespective of whether you are just starting up or aiming to upgrade your business.

There’s no doubt that an excellent printer comes first on your list for office equipment. You’ll need it for loads of printing, scanning, copying, and, sometimes, faxing tasks that will be part of your daily routine.

But which printer will reliably attend to the printing of loan documents? You will most likely end up with ten answers if you ask this question to 10 different people. But don’t worry, we have you adequately covered.

Indeed, a notary and signing agent business requires intricate printing processes. There are aspects of using specialty paper- the paper types are neither plain, nor are they of your typical A4 sizes. You just have to get everything right.

Top Pick

Brother MFC-L5900DW

Brother MFC-L5900DW

  • Functions : Print, Copy, Scan, Fax
  • Display – 3.7″ Color Touchscreen
  • Connectivity: Wireless & Ethernet
  • Automatic Duplex Printing: Yes
  • Mobile Device Printing: Yes
  • Document Feeder: Yes(70-page capacity)

Comparison Chart For Top 10 Printers For Rotary Signing


Brother MFC-L5900DW Monochrome Laser
  • Print Speed : 20ppm
  • max media handling : 13 x 19 inches
  • Connectivity : Wired and Wireless
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Brother MFCJ6945DW Inkjet
  • Speed : 22 ppm
  • Tray Capacity : 500 sheets
  • ADF : 50 pages
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HP OfficeJet Pro 7740
  • Speed : 22 ppm
  • Tray Capacity : 500 sheets
  • ADF : 35 pages
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Brother MFC-L5700DW
  • Speed : 42 ppm
  • Tray Capacity : 300 sheets
  • ADF : 50 pages
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Epson WorkForce WF-7720
  • Speed : 18 ppm
  • Tray Capacity : 500 sheets
  • ADF : 35 pages
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Brother HL-L3230CDW
  • Speed : 25 ppm
  • Tray Capacity : 250 sheets
  • ADF : N/A
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Brother HL-L5200DWT Monochrome Laser
  • Speed : 42 ppm
  • Tray Capacity : 770 sheets
  • ADF : 50 pages
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HP LaserJet Pro M426fdw
  • Speed : 40 ppm
  • Tray Capacity : 350 sheets
  • ADF : 50 pages
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Canon Office and Business MB2720
  • Speed : 24 ipm
  • Tray Capacity : 500 sheets
  • ADF : 50 pages
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Brother Business Color Laser Printer, HL-L8360CDWT
  • Speed : 32 ppm
  • Tray Capacity : 750 sheets
  • ADF : 50 pages
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Best Printers For Notary Signing Agents Reviews

1. Brother MFC-L5900DW

If you are looking for a capable and feature-rich monochrome printing machine a notary signing micro-office, then the Brother MFC-L5900DW Monochrome Laser Printer is an incredible pick. Firstly, it comes from Brother Solutions. We bet that you understand what that means in the printing world.

The brand name aside, this printing tool features unbeatable speeds. Can you imagine the tasks that you can achieve with up to 42 pages per minute? There’s no debate about the productivity of such a printing tool.

Again, don’t be deluded that the incredible print speed will have a devastating effect on the quality of texts that you will produce. The texts are sharp and admirable. Even more, it comes with an 8,000-page high-yield toner cartridge. That’s impressively cost-effective if you dare ask.

We understand that the monochrome tag probably gives you some jitters. Yes, the device is a monochrome printer. This feature implies that you can only print black and white documents. But what do you need color prints for in a notary signing agent business? You need quality, cost-effectiveness, and speed.

Finally, most computer accessories and related devices often face severe threats of virus invasion from foreign devices. You shouldn’t worry about that if this is your device of choice. It comes with a reliable inbuilt triple layer security feature that blocks access and malware from unauthorized devices.

Highlighted Features

  1. It guarantees cost-effective printing.
  2. The device has superior speeds of up to 42 ppm.
  3. It ensures fast and advanced scanning.
  4. It’s reasonably compact and ideal for small offices.
  5. It guarantees high-quality printing, copying, and scanning.

2. Brother MFCJ6945DW

Not so many inkjet printers play in the same league with laser printers when it comes to speed and general productivity. However, the Brother MFCJ6945DW Inkjet Printer does incredibly well when put side to side with popular laser options.

Firstly, it guarantees a lot of conveniences as the manufacture includes ink that will last you for about one year. Such a feature is great for productive enterprises as it enables hassle-free printing.

You don’t need to order for replacement every so often. Besides, the device uses a high-volume ink tank system in place of ink cartridges. The company also incorporates the Brother Page Gauge function into the machine. You, therefore, don’t need to guess when to make ink replacements.

Brother MFCJ6945DW is a true business tool that comes with exciting business features. Notably, it features the 500-sheet tray capacity is an envy for many. It helps to minimize refills and, in turn, helps to enhance productivity.

You will also appreciate the fact that this fantastic machine is a true all in one printer. Besides printing, this machine can also copy, fax, and scan. What other tasks would you want a printing machine to perform?

Highlighted Features

  1. It comes with a perfect range of connectivity options.
  2. The ink in the box will take up to one year of hassle-free hassling.
  3. The Page Gauge function independently takes care of ink levels.
  4. It allows both mono and color printing.
  5. Excellent paper handling capacity.

3. HP OfficeJet Pro 7740

Another inkjet printer makes it to the list. This time, it is the HP OfficeJet Pro 7740 Wide Format All-in-One Printer. It is a popular device among most business enthusiasts. Of course, for all the right reasons.

Most notably, this is a diligent printing device that performs all the functions that a typical all in one printing machine provides. You will find it suitable for scanning, copying, and faxing, in addition to the provision of high-quality loan documents printouts.

The productivity of this device doesn’t end there. The fact that it comes with exquisite wide-format capability means that you can trust it for an elaborate range of paper-handling capabilities.

Besides printing letter-size and legal-size documents, the machine goes a notch higher to accommodate wide-format paper sizes of up to an impressive 11 by 17 inches.

The device doesn’t cost much. However, it delivers beyond ordinary expectations. It blends versatility in connectivity, bearable speeds, and fantastic quality in a way that is comparable to none.

Even more, despite its compact nature, this desktop machine brings into your business amazing business specifications.

It features a 500 paper tray capacity, reliable auto-duplexing features, and an auto document feeder of up to 35 sheets. There is, therefore, no debate on the productivity and convenience the device offers.

Highlighted Features

  1. It features a 2.65-inch color touchscreen.
  2. It has a 500-sheet tray capacity.
  3. It is a multifunctional tool that can print, scan, copy, and fax.
  4. The sleek and compact design makes it an excellent desktop tool.
  5. It allows auto-duplexing.

4. Brother MFC-L5700DW

As the name suggests, the Brother MFC-L5700DW Monochrome Laser Multifunction Printer is an all in one machine that goes the extra mile beyond the provision of essential printing functions. That’s perfectly acceptable even though many printers can now guarantee that.

So, why does the Brother MFC-L5700DW make it to this list? Apart from the reliable multifunction features, this device comes with many other exciting features and specifications.

Firstly, it is arguably the easiest to use for notary signing agents. Such convenience is credited to the fact that it comes with an intuitive 3.7 touchscreen. You will not only find this screen navigable, but it is also customizable with up to 48 easy to effect shortcuts.

Again, the printing tool guarantees incredible connectivity options that you will find convenient. It allows for Wi-Fi, USB, and Ethernet connections. Such versatility gives you a perfect opportunity to establish connections flawlessly with multiple devices.

Even more, this business laser printer allows connectivity with mobile devices and cloud apps. You can conveniently print from or scan to OneNote, Dropbox, Google Drive, and Evernote, among others.

Highlighted Features

  1. It is compatible with nearly all operating systems.
  2. It allows for the printing of only monochrome documents.
  3. You can create up to 48 customized shortcuts.
  4. It guarantees incredible print speeds of up to 42 ppm.

5. Epson WorkForce WF-7720

We end the review section of this article with an Epson WorkForce model. We understand that the Epson’s reputation, as a company, is based on its ability to deliver and surpass every promise that it makes to its customers.

The Epson WorkForce WF-7720 Wireless Wide-format Color Inkjet Printer is, therefore, not in this list by chance or luck. It does deserve to be here.

Firstly, it is an all in one printer like the previous models that we already reviewed. But what’s more interesting is the fact that it guarantees unbeatable mono and color prints. Thus, you can rest assured that all the loan documents that you will print from it will be impressive.

Despite the compact nature, the WorkForce WF-7720 is a wide-format device in a sleek and presentable body. Interestingly, you will enjoy printing extensive format options of up to 13 by 19 inches. That’s fantastic.

Still, the reasonably compact printing machine has an outstanding media handling capability of up to 500 sheets, thanks to the high-capacity dual trays. You can’t ignore the output tray, too, as it has a convenient 125-sheet capacity.

Finally, the machine is a perfect choice for anyone mindful of their power consumption. Interestingly, the WF-7720 consumes up to 80% less power than its laser competitors.

Highlighted Features

  1. It comes with a massive 500-sheet tray capacity.
  2. It’s compatible with Windows, Android, Mac, and iPhone.
  3. It allows for reliable auto two-sided printing.
  4. It guarantees perfect quality color and mono printing.
  5. Wide-format capability increases productivity.

Buying Guide For Printers For Notary Signing Agents

The following are the underlying factors that will guide you in finding a perfect device for the job;

Laser Vs. Inkjet

While we have great inkjet printers on the market, they may not be ideal when it comes to printing vital loan documents. So, even if you own a high-end inkjet model and looking to venture into this lucrative business, you may need to invest in a laser model.

But it sometimes boils down to personal preference.

However, many new investors consider laser printers a turn off due to their high upfront price tags. You are misguided if you, too, think the same.

Loan signing agents print multiple pages of plain text documents. Hence, you need a printing machine that can handle bulk documents within a short turnaround time.

You also need to ensure that as you do that, you keep your profits as high as possible. And that brings us to the need for a product with substantially low running costs.

Laser printers are less costly to run as compared to inkjet models. The toners can print more pages relative to their costs in comparison with ink cartridges. They print at about 2 cents per page, while cartridges print at nearly 7 cents for every page. However, a few inkjet options are considerably ink-efficient too.

Dual Tray

The dual tray feature is non-negotiable if you are looking for the best printer for notary signing agents. The reason why this feature is critical in the type of printer that you buy is that it allows for the printing of both letter-size and legal-size documents in a given set of documents.

Such a printer has a tray designated for letter-size documents and a different tray for legal-size documents. Interestingly, the printer will automatically alternate to conveniently print each page of the document to their respective sizes.

Printer For Notary Signing Agents

The fuss about dual tray is because loan documents must have each page in the required size. Failure to adhere to sizing will warrant a resign. This could lead to low profits or even loss of business.


Like we already stated, not all laser printers are the same; neither are all inkjets similar. So, don’t be misguided that all models have the same speed or any other performance features for that matter.

Print speeds vary from one laser model to another. So, stay on the lookout for a device that meets the printing demand that you intend to have. If you deal with bulkier documents, then a faster printer will do.

Stay on the safer sides by investing in a printing machine that is faster than what you intend to deal with. That way, the device will still prove useful even when your business grows and has more clients.

Multifunctional Printer(MFP)

Well, this is quite self-explanatory. Many laser printers will also copy, scan, and fax. So, you will probably do with such a device if your enterprise deals with fax-back and scan-back documents.

The price difference isn’t significant. Besides, the fact that one printer will handle all tasks is convenient as you won’t need to spend any money on separate devices.

Final Word

Whether you choose to go laser or inkjet, the printer market is not short of viable options. But again, the proliferation of the number of models comes with its obstacles.

Going through the specifications and reviews of every printing device to land one that meets your needs is both tedious and time-consuming. Many reviews are biased, too. Don’t feel defeated.

This article contains an elaborate buyer’s guide to choose the best printer for notary signing agents. Also, the products we discussed contain useful features like paper handling capacity, reliable connectivity, impressive speeds, and others.

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