Best Printer For Small Business

Best Printer For Small Business 2020

There’s no doubt that you are here to look for the best printer for small business. While there are thousands of options out there, not all of them feature the same quality and performance. Each printing machine comes with unique features and characteristics. Thus, we believe that you are ready for the task ahead.

The ideal printer for small businesses must have the ability to cope with the demands of your small office. This means that it should meet every need of the office. Besides, a perfect small business printer should not only be able to increase business output but must also be economical.

Comparison Chart For Top Printers For Small Business



HP OfficeJet Pro 8025

  • Print Speed : 20 ppm
  • Functions :Print, scan, fax, copy
  • Max. Media Size :8.5×14 inches

HP LaserJet Pro M479fdw

  • Print Speed : 28 ppm
  • Functions :Print, fax, scan, copy
  • Max. Media Size : 8.5 x 14 inches

HP LaserJet Pro MFP M428fdw

  • Print Speed : 40 ppm
  • Functions :Print, fax. Scan, copy
  • Max. Media Size : 8.5 x 14 inches

Brother HL-L3290CDW

  • Print Speed : 25 ppm
  • Functions :Print, scan, copy
  • Max. Media Size :8.5 x 14 inches

Brother MFC-L5900DW

  • Print Speed : 42 ppm
  • Functions : Print, fax. Scan, copy
  • Max. Media Size :8.5 x 14 inches

HP Laserjet Pro M148fdw

  • Print Speed : 30 ppm
  • Functions :Print, fax. Scan, copy
  • Max. Media Size : 8.5 x 14 inches

Canon TS9120

  • Print Speed :N/A
  • Functions : Print, scan, copy
  • Max. Media Size : 5×7 inches

Canon Pixma iX6820

  • Print Speed : 14.5 ipm
  • Functions :Print
  • Max. Media Size :13×19 inches

Canon imageCLASS MF236n

  • Print Speed : 24 ppm
  • Functions : Print, fax. Scan, copy
  • Max. Media Size : 8.5 x 14 inches

HP Color LaserJet Pro M454dw

  • Print Speed : 28 ppm
  • Functions :Print
  • Max. Media Size :8.5 x 14 inches

Best Printer For Small Business Review

1.HP OfficeJet Pro 8025 | best printer scanner for small business

The HP OfficeJet Pro 8025 All-in-One Wireless Printer is an ideal choice for people who want to increase their productivity in business without breaking the bank. It is an all-in-one device that can scan, print, copy, and fax. Therefore, if you don’t have a standalone scanner, then this will be a good addition to your business.

The Pro 8025 is an upgrade of the famous OfficeJet 6968. It comes with faster speeds of up to 20 pages per minute. It is also 14% smaller and more compact than its predecessor. It is, therefore, viable for commercial enterprises with limited spaces.

The company ensures that you enjoy unbeatable convenience from the inbuilt HP Smart App that they include in the system. The app provides an easier way to access your printer and scanner. It also provides a convenient way to monitor ink levels.

2.HP Color LaserJet Pro M479fdw | best commercial printer for small business

if you are looking for a multifunctional printer to spur your business to the next level then the HP LaserJet Pro M479fdw Wireless Printer is what you need. It is a wireless printing machine that can scan, fax, print, and copy. This means that you are able to meet all the basic business functions using a single device.

It is a reliable tool with advanced inbuilt security features. The security features enable pull/pin printing, instant threat notifications, and other intuitive features. These elements not only protect your data but also protect your printer from providing entry to attacks.

The Multifunction M479fdw allows you to print without network, thanks to the inbuilt WiFi. Even more conveniently, you have the option to automate all complex printing processes, customize then, and save them. You can, therefore, apply them with the touch of a button from the touchscreen.

3.HP LaserJet Pro M428fdw | Best Printer For Home Business

There’s no better way to enjoy maximum convenience than with the HP LaserJet Pro Multifunction M428fdw Wireless Printer. It is a versatile tool that allows you to print from and scan to different devices. It features versatile connectivity options which include WiFi, Ethernet, and WiFi-Direct.

It is a perfect way to enhance business productivity, thanks to the limitless list of essential features and characteristics. Firstly, it features superior print speeds of up to 40 pages per minute. It also features duplex scanning to help you ease through bulk scans and a stable ADF element for convenient printing.

The HP LaserJet Pro MFP M428fdw is highly economical and more environmentally friendly. It substantially reduces paper wastes. Moreover, it saves energy by up to 22%.

4.Brother HL-L3290CDW | Best Brother Printer For Small Business

Lasers are known for their vivid, high-quality prints. Well, the Brother HL-L3290CDW Compact Digital Color Printer does not disappoint. It features a remarkable resolution that guarantees professional, high-quality document printing.

The 3-in-one printer machine blends productivity and efficiency in a way that is comparable to none. Apart from reliable printing, it features a glass flatbed that provides undisturbed copying and scanning.

Another critical feature once mentioning is the flexible paper handling capability of this machine. It features a 250-sheet capacity input tray. The highlight of this feature, however, is the fact that you can effectively adjust the size of the tray to fit various media sizes.

5.Brother Monochrome Laser Printer | Best Office Printer For Small Business

There’s no doubt that your business will benefit immensely with the addition of the productive and versatile Brother Monochrome Laser Printer. It 41 ppm, this is arguably one of the fastest printers you will find for the price.

It is a commercial tool that features 300-sheet tray capacity. You have the option to expand this to a staggering 1300-sheet capacity if you want more convenience. More excitingly, you will fall in love with the massive 70-sheet ADF functionality for bulk scans.

We wind up this review by taking note of the fact that this machine is amazingly cost-effective. More importantly, the touchscreen control makes it one of the easiest business printers to operate.

Printer For Small Business Buying Guide

Look, choosing the best for small businesses is no doubt dependent on factors that will lead to productivity. So, what makes up a productive printing device?

  1. Laser Or Inkjet

Inkjet and laser printing machines have different working mechanisms. While inkjet options squirt liquid ink through pinheads, lasers use a light source to project images onto a drum, which in turn transfers the image on a piece of paper.

Laser units are better options for high volume offices and businesses. They are not only fast and reliable, but they also guarantee immaculate print quality. Besides, laser devices have lower running costs and come with hard-drive and memory capabilities that are perfect for networking purposes.

However, while inkjet machines are ideal for home offices and personal use, a few options will work perfectly fine for small businesses. They come at moderately low upfront costs and guarantee articulate photo quality. You will, therefore, find them ideal for flyers, brochures, and documents containing photos or graphics.

  1. Color Or Monochrome

Should I go monochrome or full color? That’s one of the questions that come into your mind if you are starting up a small business. And, it is a question that doesn’t have a single answer.

Monochrome printers strictly produce black and white printouts. So, if your undertaking entails printing plain text and simple business documents such as memos, spreadsheets, and letters, then monochrome will work fine.

They have an incredible output on black and white printouts and cut down recurrent expenditure.

Full-color models are more versatile and will printout documents of any type of color as well as black and white documents. They are ideal for offices and businesses that handle documents with graphics, charts, custom logos, and a range of other visuals.

  1. Business Productivity Features

Since we want to keep this article as short as possible, we will summarize a variety of features that make an excellent business printing tool efficient and productive. They include;

  • Duplexing- This is also known as auto-two sided printing or auto-duplexing. A printing device can simultaneously print on both sides of the paper in a single pass. You don’t have to flip over the paper.
  • High Tray Capacity- A device with a higher tray capacity is perfect for business. Instead of holding up the papers in your hand, you get the convenience to stack several sheets in the tray at once.
  • Automatic Document Feeding- Look, ADF, or automatic document feeding is the ability of a machine to scan or print multiple pages all at once. You don’t have to feed the machine one paper at a time. Interestingly, printing machines with ADF capabilities have specific feeding limits.
  • Speed- The faster the device, the more productive it is. The print rate is precisely a functional requirement for busy enterprises. However, don’t overlook quality for a machine that is too fast.
  • Others- Other factors to look out for in a perfect printer for small businesses include the ability to read USB and memory cards, ease of use, energy-saving ability, and lower running and maintenance costs.

Final Word

Even with the modernization and digitization of services, the printer remains indispensable. This is truer for small businesses, small offices, and homes. They don’t cost as expensive as they were about a decade ago, but most of them feature improved performance and versatility.

The best small business printer must be able to produce high-quality and clear resumes, reports, and slide decks among others. Your ideal choice of printer boils down to considering the type of business as well as the magnitude of the job. Above are some essential pointers and suggestions that you may choose from.

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