Best Receipt Scanner For Quickbooks

Best Receipt Scanner For Quickbooks 2022

Receipt scanners are devices which can digitize tangible files. They can capture information from receipts, documents, bills, etc. producing digital versions of the original media.

The collected data can be moved to a variety of third-party systems such as expense calculators, tax software, word, excel file, or also a searchable PDF document.

QuickBooks Desktop is a cloud-based accounting system for small businesses and accountants. By using Optical Character Recognition (OCR) technology, the best receipt scanner for QuickBooks can scan and capture the amount, location, and date of all transactions.

Along with the receipt scans, once synced to QuickBooks, the scanners can upload your credit card, square, and PayPal transactions and bank statements automatically. The transactions are then sorted into tax divisions.

Ultimately, these devices will and help you to sort out your personal and company costs within seconds in one quick swipe. Using such scanners will also inhibit you from having to leave cash on the table.

So those of you who are on the search for purchasing the perfect gear for Quickbooks, this article is just for you.

Top Pick

Fujitsu ScanSnap iX1500

Fujitsu ScanSnap iX1500

  • Scanning speed: up to 30 ppm
  • Sheet Tray Capacity: 50 pages ADF
  • Connectivity: Wi-Fi, USB
  • Operating System: Windows, Mac, Linux

Comparison Chart Of Top 10 Receipt Scanners For Quickbooks

Brother DS-620
  • Speed: 8 PPM
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 1 page
  • Size: 2.1 x 11.4 x 1.4 inches
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Fujitsu fi-7160
  • Speed: 60 PPM
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 80 sheet ADF
  • Size: 17.7 x 9.5 x 11.2 inches
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Fujitsu ScanSnap iX1500
  • Speed: 30 PPM
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 50 pages ADF
  • Size: 11.5 x 6 x 6.3 inches
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Brother DS-720D
  • Speed: 8 PPM (5 PPM in duplex mode)
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 1 page
  • Size: 2.6 x 11.4 x 1.6 inches
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Epson WorkForce ES-400
  • Speed: 35 PPM
  • Resolution: 600 x 600 DPI (Interpolated 1200 DPI)
  • Sheet Tray Capacity: 50 pages ADF
  • Size:6 x 6.6 x 6.3 inches
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Epson Perfection V39
  • Speed: Letter size in 10 seconds (300 DPI); in 30 seconds for 600 DPI
  • Resolution: 4800 x 4800 DPI
  • Sheet Tray Capacity: 1 page (Flatbed)
  • Size: 14.4 x 9.9 x 1.5 inches
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Epson WorkForce ES-50
  • Speed: Single page in 5.5 seconds
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 1 page
  • Size: 1.8 x 10.7 x 1.3 inches
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Doxie Go SE Wi-Fi
  • Speed: 8 seconds/page (300 DPI)
  • Resolution: 600 x 600 DPI
  • Sheet Tray Capacity: 1 page
  • Size: 12.25 x 2.25 x 1.75 inches
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Xerox DocuMate 3125
  • Speed: 40 PPM
  • Resolution: Up to 600 x 600 DPI
  • Sheet Tray Capacity: 50 pages ADF
  • Size: 6.5 x 11.2 x 6.7 inches
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Raven Original
  • Speed: 17 PPM
  • Resolution: Up to 600 x 600 DPI
  • Sheet Tray Capacity: 50 pages ADF
  • Size: 12.53 x 6.69 x 7.45 inches
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Best Receipt Scanners For Quickbooks Reviews

1. Brother, DS-620

The DS-620 is unique when it comes to providing Brother’s trademark HD quality scan results. If you’re on the chase for a versatile device for your home/home office, the DS-620 may just be the item. It commences with scanning regular photos and files to also organizing them.

This multifunctional gear is suitable for scanning photos, text files, receipts, sketches, illustrations and laminated ID cards to reorganize your workspace from clutter. It’s able to scan even the tiniest, most complex, and oddly shaped items without any distress whatsoever.

The software provided will allow you to scan all your documents in a scanner, shared folder, FTP, email, etc. This device can handle a wide range of media sizes and materials. It can provide amazing scan rates of 8 PPM for single-sided and 5 PPM for dual-sided sheet scanning.

Its quality of performance is not affected by its large resolution of 600 x 600 DPI. With a minimum capacity of 100 pages per day, the maximum size of paper it can support is up to 8.5 x 32 inches. This portable gadget also requires no power socket because it’s a USB-powered model.

Highlighted Features

  • Can handle a broad array of paper types and sizes
  • Compact design to save space; light and portable
  • Needs no power outlets as it has a USB interface
  • Adequate speed and resolution for home usage

2. Fujitsu fi-7160

The Fujitsu Fi-7160 allows color scanning at speeds of 60 PPM max. It was built to be ideal for resting on your computer for convenient positioning in your home or small office setting. It has the ability to handle sticky notes, labels, receipts, and even hard, engraved ID or credit cards with a thickness of 1.4 mm.

Thanks to its 80-page capacity ADF, you can leave it unattended for long durations without fear or hesitation. Alongside dual CCD sensors, this device comes with a 600 x 600 DPI resolution. It results in the production of high-quality B/W, color, or monochrome scan outputs.

It has the capability to accommodate paper sizes from 2.0 x 2.1 inches up to 8.5 x 220 inches given its long document feature. The dual feed identification sensor ensures no sheets are skipped.

Small and light enough to fit in almost any of your desks at office home, it’s powerful enough to support up to 4000 pages’ scans a day. With all of these factors together, the Fi-7160 is unmatched in speed, precision, and longevity.

It also has an LED light source and comprises of Intelligent Sonic Paper Defense (iSOP) too. The provision of ISIS and TWAIN drivers transforms this model compatible with almost any software.

Highlighted Features

  • Phenomenal 60 PPM scan rate and amazing 80-sheet ADF
  • Long document scan supported
  • 4000 pages per day scan capacity
  • Compact enough to make room in your desk

3. Fujitsu ScanSnap iX1500

The ScanSnap iX1500 brings you a seamless way to get coordinated. Including a 4.3-inches convenient-to-use touchscreen display and innovative apps, you can scan efficiently with up to 30 PPM speed. Dual-sided scanning is supported too and encompasses a state-of-the-art 50-page ADF for enhanced efficiency.

Built-in programs can compile and configure documents by removing blank pages, optimizing contrasts, auto-rotating inverted documents, auto-cropping, etc. All of these amazing features incorporated in one place are expected to produce spectacular scan outputs of up to 600 DPI.

The device enables documents to be scanned directly to your common cloud storage, along with  Google Drive or Dropbox, etc. through Wi-Fi. The ScanSnap Home app will allow you to organize your documents using folders, searches, and tags. 

The device is also compatible with Quickbooks and can scan business cards or receipts too. Retaining digitized copies of receipts serve as evidence of your purchases, expense tracking, reimbursements or tax purposes.

You can even customize predetermined shortcuts via the touchscreen to transfer scanned files to different destinations. Quick Menu can bring ScanSnap’s highest prestige experience to you. The scanning initiates with just a simple click.

Afterward, you can promptly determine how to organize and manage the scans on your computers. You can also develop individual user profiles to keep data stored away in specific libraries.

Highlighted Features

  • Speedy 30 PPM scan rate
  • Automatic correction of input files
  • Direct scanning into cloud services as searchable files
  • One-touch scan facilities

4. Brother DS-720D

The DS-720D contains BR-Receipts software which can capture data from scanned receipts. BR-Receipts will also allow you to export your data from receipts to Quickbooks and Quicken software to aid in simplifying your reporting, bookkeeping, and other accounting-related tasks.

The device scans at up to interpolated resolution of 1200 x 1200 DPI and 600 x 600 DPI of optical resolution. It has quick color and black scan rates of up to 8 PPM and 5 ppm for duplex scans.

Its compact footprint, USB connectivity, and valuable package of scan software make it ideal for your desks with restricted room. The DS-720D offers drivers of industry-standard, with the inclusion of TWAIN and SANE4 as well.

They will help to facilitate effortless incorporation of scanning files into a large range of popular applications. It also supports Mac, Windows, and Linux OS. This model offers the alternative to scan into a variety of different locations to help you navigate and manage your workflow and documents.

You can scan your files to a picture or local file; or into a scanner, FTP, email, shared folder, or email using the provided scanning software. It will make it easier to store, distribute, and share info.

Highlighted Features

  • BR-Receipts software that captures data from scanned receipts
  • Quickbooks and Quicken software aid in simplifying your accounting tasks
  • Supports Linux, Windows and Mac OS
  • Includes TWAIN driver

5. Epson WorkForce ES-400

With an exceedingly high scan speed of 35 PPM, this device will produce outstanding results with a resolution of up to 600 x 600 DPI. It contains a 50-page ADF to contribute to the much-needed extra elevation for your productivity and effectiveness.

The ES-400 is functional for both Windows and Mac Operating Systems. The Nuance Optical Character Recognition (OCR) is capable of generating searchable PDFs along with Word or Excel documents which are editable. The device can also be synced with Quickbooks to facilitate your accounting functions.

You can email or upload your files to popular cloud services like Evernote, Google Drive, and Dropbox effortlessly. The Epson ScanSmart Software is interactive and will help you with simple scanning, email, preview, upload, etc. choices. Time ought to be saved by object recognition and auto file-naming.

Ultrasonic Double Feed Detection restricts sheets from going missing. The device also features Dynamic Skew Correction. The TWAIN driver provided with the ES-400 will let you easily connect to a huge percentage of all software responsible for document management.

Highlighted Features

  • Great 35 PPM scan speed
  • Object recognition and auto naming of files improves efficiency
  • Sheet-feeder system you can count on which guarantees no sheets get lost
  • Compatible with the majority of document management software

Receipt Scanner For Quickbooks Buying Guide

Compatibility With QuickBooks

This is the first and foremost aspect to look out for since you are specifically on the search for a scanner that can work with Quickbooks. Not all models are compatible with this app and thus double-check your desired model’s compatibility before finalizing your buy.


Not every scanner possesses a feeder. It’s crucial if you’d need to scan a bulk of documents in one go. Documents of all sizes and shapes should be supported. Almost all of the constraints of feeders are related to their size. Hence, before purchasing a scanner, verify the maximum size that can it can handle.

Receipt Scanner For Quickbooks

It’s not necessary to own the largest feeder-trays, as long as it’s large enough to accommodate all the media sizes you work with.


If you have to wonder which aspect is most essential for a scanning device, the resolution might take the crown. You want the device to scan the file into copies that are as exact to your originals as possible. The tiniest color and detail must be able to be scanned.

The encouraging news is that most scanners today possess high resolutions. Almost all of them offer 600 DPI of maximum resolution, which is more than adequate for files such as receipts.


Conventionally, all scanners are wired with a USB interface. The average individual in this modern era, however, are users of a minimum of three kinds of devices. The customer should, therefore, be capable of accessing the scanner from all their devices.

Thus, the best receipt scanner for QuickBooks would be the one that comes with Wi-Fi connectivity. Luckily, there are models that enable you to function even from your smartphones.

File Export

The primary objective of scanning any file is to arrange and share them. The scanned output is usually in PDF or other formats. But you may need to display the contents of the info in your regular updates or a different format.

To do so, the scanned documents would have to be editable and searchable. Some devices enable you to export information to an excel sheet or other different formats through document management software.

Furthermore, some models enable you to upload the scanned documents straight into cloud storage services. To access and enjoy these functionalities, you ought to look for a device that is compliant with document management software and also has drivers like TWAIN, ICA, WIA, etc.


When you’re operating a business, you’re quite often searching for time-saving methods and ways to simplify your records management processes. The best receipt scanner for QuickBooks merge flawlessly with almost all accounting software to facilitate you in staying organized.

They help contractors, freelancers, and sole proprietors to monitor and track their businesses on the move. Cloud services such as QuickBooks provides remarkable security and convenient advantages over conventional methods. So shake off all your dilemma and try a receipt scanner for QuickBooks today.

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